Premed Revolution

Advice for Future Medical Students and Future Doctors

Socially Awkward Premed Part 1: Email Stalking with Yesware.

Posted by on Apr 12, 2014

Socially Awkward Premed Part 1: Email Stalking with Yesware.

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Welcome to the Socially Awkward Premed Series or SAP series for short. I’m Ben Frederick from PremedRevolution.com.

Let’s face it, you’re afraid of talking to people IRL–that’s a three letter acronym meaning “In Real Life” for those of you who aren’t a giant nerd like me. Yes, you’ve had some good talks with Siri over the years, but frankly she can be a bit chatty. You’d rather have most of your human interactions at a distance, and that’s OK. For now…

In this series, I’ll teach you how to perform necessary premed tasks with MAXIMUM effectiveness and MINIMUM social interaction.

Today we’re gonna talk about something that’s very near and dear to all SAPs… digital stalking. I’ll share with you a little tool that was designed for sales teams to generate, track, and respond to leads. But we are going to repurpose it to make you a more efficient premed.

Some of you may be tempted to use this for evil. And to those people I say… Tell us your evil story in the blog post below.

Welcome to the SAP Series.

This is the first installment of the “Socially Awkward Premed Series” or “SAP Series” for short. In this series, I will teach you how to perform necessary premed tasks with MAXIMUM effectiveness and MINIMUM social interaction. Today we are going to start with something that is very near and dear to all SAPs… digital stalking.

Stalking: Digital vs. IRL

Sometimes you just want to know what someone is up to. How else are you going to arrange a chance encounter with your crush if you can’t follow them to their hot yoga class? Unfortunately, we live in a world where stalking is generally frowned upon. I mean it’s frowned upon In Real Life (IRL).

The digital world is a different story. Just look at Facebook, Twitter, Instagram, etc. Stalking has turned into a multibillion dollar industry. As a premed, how do we take advantage of this socially acceptable digital stalking?

Enter, Yesware.

Yesware is a plugin for Gmail that helps salespeople manage their “sales leads” using email templates and tracking. We’re going to repurpose it.

Instead of “sales leads” we will be using it for “letter of recommendation/volunteer/shadowing leads.” It’ll also be useful for satisfying the neurotic premed need to know everything that’s going on ever… at all times.

Here’s what Yesware does:

  1. Email Open and Response Tracking
  2. Email Reminders
  3. Email Templates

Email Open and Response Tracking

Have you ever sent an important email to a professor only to be left hanging with no response for several days? Have you ever sent an email to a medical school asking them to update some information on your application, only to be left biting your fingernails for a weeks?

“Maybe I should email them again… That might have just forgot to reply.”

Yesware takes all the guesswork out of email. Yesware allows you to “tag” an email to be tracked. It does this by adding a bit of code that is downloaded from the Yesware servers each time the email is opened. The recipient will have no idea that you are recording when, from what location, and with what device (iPhone, PC, Android, etc.) they are opening and replying to your email. The uses for this are endless and it will also satisfy you need to KNOW.

The free version of Yesware comes with 99 tracking events per month. So don’t use it to track whether you friend opened that last cat video you sent them. Unless you’re into that sort of thing…

Email Reminders

When you are trying to find volunteer opportunities, shadowing opportunities, or looking for someone to write you a letter of recommendation, it can get complicated. The number of emails you send out will start to get difficult to remember. This is where email reminders come in handy.

Just before you send your email, you will be given the chance to turn on tracking and also reminders. The reminders field lets you tell Yesware when it should remind you that you sent this email. You have two options when you are setting the reminder: Time and Reply State. You can set the time of the reminder anywhere from 1 hr to months or years later. I guess you could use it to remember to send birthday emails every year…

Reply State is the setting that makes the reminder feature shine. You can set the reminder to go off ONLY if the recipient has not replied. Maybe your volunteering lead missed your email completely. Maybe they simply forgot to reply. With this feature, alead will never slip through your email inbox again!

Email Templates

Time is precious. Anything that a premed can do to save time will be a great help. That’s why I like email templates for conversations or requests that happen over and over again, such as requesting shadowing or volunteer opportunities.

Spend some time crafting some masterful email templates and save them in your Yesware folder. You’ll be happy that you have them ready for later.

Conclusion

So there you have it, another “out of the box” method for improving your premed endeavors. Let me know how Yesware helps you get more done.

P.S.

I’m working on putting together a collection of Yesware email templates for sale on Premed Revolution. If you have some email templates that you’d like to include in this collection, post them in the comments.

 

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